Constitution
SOUTHERN COUNTIES VETERANS
ATHLETIC CLUB
CONSTITUTION
TITLE
The
name of the club shall be Southern Counties Veterans Athletic Club.
OBJECTS
The
objects of the club shall be to encourage, promote and regulate the
sport for veteran athletes.
MEMBERSHIP
Membership is open to athletes over 35 years of age, who are
amateurs as defined by UK Athletics and whose application is
approved by the committee. Life members, previously proposed and
accepted by the committee, may be elected at the Annual General
Meeting if supported by a majority vote.
SUBSCRIPTION
Each
member shall pay an annual subscription to the Hon. Treasurer of the
club, new members to pay their subscription on election, and all
members to pay their subscription at the beginning of the
subscription year, which is 1 January. The beginning of the
financial year is 1 October.
MANAGEMENT
The
management of the club shall be vested in a body consisting of the
following:-
Chairperson
Vice-chairperson
Hon. Secretary
Minutes Secretary
Membership Secretary
Assistant Membership Secretary
Hon. Treasurer
Assistant Treasurer
9 Committee Members
All the
foregoing members shall be elected annually at the Annual General
Meeting. The committee shall have the power to co-opt additional
members to the committee as they see fit and those members shall
have full voting rights.
COMMITTEE MEETING
The
committee shall meet every two months, seven members to form a
quorum. Emergency meetings may be convened at any time by the Hon.
Secretary.
ANNUAL
GENERAL MEETING
The
club must hold an Annual General Meeting, at which all paid up
members are eligible to attend and have the right to vote, after the
end of the financial year.
All
matters for the agenda to be dealt with at the AGM shall be
forwarded to the Hon. Secretary not less than 28 days before the
meeting.
The
Hon. Secretary shall give 14 days notice of the AGM to all paid up
members and shall include a copy of the agenda.
No
alterations to the constitution shall be made unless notice of the
amendment is given to the Hon. Secretary 14 days before the date of
the AGM and the amendment passed by a majority vote at the meeting.
A
special Annual General Meeting may be called by the Hon. Secretary
at the discretion of the committee or on a request by 10 members,
such a meeting to be held within 28 days of the request.
CHAMPIONSHIP COMPETITIONS
The
club shall promote championships at track and field, road running,
cross country, marathon and race walking annually.
Awards
will be made to each of the age groups at these championships. In
track and field championships athletes will be required to achieve
the standard set by the committee for an award to be made.
Only
paid up members of the club shall be allowed to compete in
championship events, but the committee shall have the power in
special circumstances to allow guest competitors to participate .
OTHER
MATTERS
The
committee shall have the power to deal with any matters not covered
by these rules provided that their is no conflict with UK Athletics
rules in force at that time.
AFFILIATION
The
club shall affiliate to the BMAF and the appropriate South of
England AAA sections.
December 2005
