Constitution
SOUTHERN
COUNTIES VETERANS ATHLETIC CLUB
CONSTITUTION
TITLE
The name of the club shall be Southern
Counties Veterans Athletic Club.
OBJECTS
The objects of the club shall be to
encourage, promote and regulate the sport for master athletes.
MEMBERSHIP
Membership is open to athletes of 35 years
and over, who are amateurs as defined by UK Athletics and whose
application is approved by the committee.
Life members, previously proposed and
accepted by the committee, may be elected at the Annual General
Meeting if supported by a majority vote.
There shall be a maximum of 10 life members
at any one time.
SUBSCRIPTION
Each member shall pay an annual subscription
to the treasurer of the club at the beginning of the
subscription year, which is January 1st. The beginning of the
financial year is April 1st.
MANAGEMENT
The management of the club shall be vested in
a committee consisting of the following.
Chairperson
Vice-chairperson
Secretary
Membership Secretary
New Members Secretary
Treasurer
Track and Field Secretary
Road Running Secretary
Cross Country Secretary
Other Officers who are not members of the
committee may be appointed by the committee.
The committee shall have the power to co-opt
additional members to the committee.
All these officers shall be elected at the
Annual General Meeting.
COMMITTEE MEETINGS
The committee shall meet at least twice a
year, at least once face to face, five members to form a quorum.
ANNUAL GENERAL MEETING
The club shall hold an Annual General
Meeting, at which all paid up members
are eligible to attend and have the right to
vote, after the end of the financial year.
All matters for the agenda to be dealt with
shall be forwarded to the Secretary not less than 28 days before
the meeting.
The Secretary shall give 14 days notice to
all paid up members and and a copy of the agenda by means of the
SCVAC Website.
An Extraordinary AGM may be called by the
Secretary at the discretion of the committee or on a request by
at least 10 members, such a meeting to be held within 28 days of
the request.
CHAMPIONSHIPS
The club shall promote annual championships
at track and field, road running and cross country, where awards
will be made to each of the age groups.
Only paid up members shall be allowed to
compete in championship events,
but the committee shall have the power to
allow guests to participate.
AFFILIATION
The club shall affiliate to the BMAF or its
successor and to England Athletics.
OTHER MATTERS
The committee shall have the power to deal
with any other matters not covered by these rules provided that
there is no conflict with UK Athletics rules.
AMENDMENTS TO THE CONSTITUTION
Amendments to the constitution can be made
only at the AGM.
Details of the amendment shall be sent to the
Secretary at least 14 days before the AGM and passed by a two
thirds majority vote of the members voting at the AGM.
January 2026
